Last updated: 07 October 2025

1. Introduction

This Privacy Policy explains how Square Front (“we”, “our”, “us”) collects, uses, and protects personal data when you contact us or use our services. We are committed to protecting your privacy and ensuring compliance with the General Data Protection Regulation (GDPR).

By using our website and contact form, you agree to the terms of this Privacy Policy.

2. Data We Collect

Through our contact form and in the course of providing services, we may collect the following personal data:

• Name
• Email address
• Company / organization name

We do not collect or process sensitive personal data.

3. Purpose of Processing

We process personal data for the following purposes:

• Responding to inquiries submitted via the contact form
• Providing and delivering our services
• Marketing and communication related to our services

4. Data Sharing and Disclosure

We only share personal data with trusted third-party service providers, and only to the extent necessary. These include:

• Hosting providers (to operate our website)
• CRM and email service providers (to manage communications)
• Analytics providers (such as Google Analytics, Google Tag Manager, Hotjar)

We do not sell or share personal data with third parties for unrelated commercial purposes.

5. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected:

• Inquiries: up to 12 months
• Client relationships: for the duration of cooperation and up to 5 years thereafter, in line with Polish legal and tax obligations

6. Legal Basis for Processing

Our processing of personal data is based on:

• Your consent (Article 6(1)(a) GDPR), when you provide data via the contact form
• Contractual necessity (Article 6(1)(b) GDPR), when processing is required to provide services
• Legitimate interests (Article 6(1)(f) GDPR), such as business communication and marketing

7. Cookies and Tracking

We use cookies and similar technologies for functionality and analytics, including:

• Google Analytics
• Google Tag Manager
• Hotjar

Users can control or disable cookies in their browser settings. More details are available in our [Cookie Policy].

8. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse.

9. User Rights (GDPR)

You have the following rights regarding your personal data:

• Access to your data
• Correction of inaccurate data
• Deletion of your data (“right to be forgotten”)
• Restriction of processing
• Data portability
• Objection to processing

To exercise your rights, please contact us at squarefront.contact@gmail.com